Privacy Policy

1. Introduction

This privacy policy explains how Kipler AI ("we", "us" or "our") processes personal data in connection with our service for transcription and generation of journal notes. We are committed to protecting the privacy of our users and ensuring that data is processed in accordance with applicable laws and regulations, including the General Data Protection Regulation (GDPR).

2. What data do we collect?

• Audio data: Audio from conversations is processed in real-time for transcription, but is not stored.
• Transcriptions: Text extracts of conversations generated using our transcription service.
• Anonymized data: Transcriptions where personal and place names are automatically removed.
• Journal notes: Data generated by AI to provide structured journal notes.
• User data: Information such as name, email address, and account details for users.

3. Purpose of data collection

We process data to:

• Provide transcription of conversations.
• Anonymize content to ensure privacy.
• Generate journal notes based on conversations.
• Deliver journal notes for documentation purposes.
• Improve our services through continuous development and machine learning.

4. Storage and deletion of data

• Audio recordings are not stored. Audio is processed in small segments that are deleted immediately after transcription.
• Transcriptions are stored in a secure database and anonymized immediately.
• Users can request deletion of stored transcriptions and journal notes themselves.
• Personal data is retained only as long as necessary for the purposes mentioned above.

5. Sharing of data

We do not share data with third parties unless explicitly consented to or required by law. All journal notes and transcriptions are processed internally in our secure system.

6. Security measures

• Encryption of audio data during processing and of transcriptions.
• Access controls that ensure only authorized users can retrieve information.
• Regular security updates and system monitoring.

7. User rights

Users have the right to:

• Access to what data we have stored.
• Request correction or deletion of personal data.
• Limit or object to the processing of their data.
• Have the data transferred to another service provider if technically possible.

8. Changes to the privacy policy

We may update this policy to reflect changes in our services or applicable laws. Updates will be notified to users via our website.

9. Contact information

If you have questions about how we process your personal data, contact us at:

Email: post@kipler.ai
Address: Sverdrups gate 21, 0559 Oslo